Dear Customer, AMS Analitica Srl, as Data controller, wishes to inform you that in performance of the contract, or of the formal agreements, personal data will be processed in compliance with the provisions of the Personal Data Protection General Regulation and with due respect for the obligations relating to correctness, lawfulness and confidentiality. The data undergoing processing refer to the personal data (Company name, address, VAT number, Iban code) of the Company as well as name, surname, address, email-PEC, telephone number, tax code of the persons representing the Company for legal, administrative and commercial activities.
Legal basis and purposes of the processing
The processing of personal data will be made for the following purposes :
- order formulations, quotation requests, contracts concerning the sale of our the products and services;
- administrative, accounting and contractual management of the existing legal relationship and relevant legal obligations ;
- provision of defined products - services;
- data filing aimed at the retention of accounting documents for the necessary time requested by the standards applicable ;
- protection of the contractual rights of the undersigned company, even in the event of a dispute.
- communications of commercial and promotional initiatives concerning the products - services provided or similar.
For the aforementioned purposes, the processing is necessary for the performance of the existing contract or of pre-contractual measures, implemented upon your request (aimed at, e.g., the negotiation of orders and quotations). The processing of your personal data for the above said purposes does not require express consent; any refusal to supply data may prevent us from continuing the contractual relationship.
For further purposes related to activities of advertising, promotional and commercial communication concerning new products and services, performed by phone, mailing or postal service, the Company shall process your data only after your express permission to do so.
Procedures of the processing and applied logics
The processing of personal data will be made through documents and paper files and/or by means of electronic and/or web tools in compliance with the provisions of the law guaranteeing the safety and secrecy of your data as well as the exactness, updating and relevancy of the data with respect for the purposes declared with the aim to avoid access and consequent processing of the data by unauthorized personnel. The logic applied when the data is processed with the use of electronic instruments, employed for the management of personal data aimed at the sale of products and provision of services, is based on the application of a specific policy limiting access to specifically authorized Company’s personnel. As far as possible, the Company applies the necessity principle which provides the configuration of computer systems and programs in order to minimize the use of personal and identification data so as to exclude their processing when the purpose of the specific activity can be achieved by using anonymous data or, respectively, suitable modes that allow identifying the person only in case of need.
Conservation period
Your personal data will be kept by the Data Controller as long as the legal relationship is established. The said data will only be used to fulfill legal obligations (such as preservation of accounting documents, storage of contract documents for any dispute or contractual liability) for a period of 10 years on expiry of which data will be erased or made anonymous.
For purposes relating to promotional, advertising or commercial activities of products and services other than those by you already purchased and used, your data will be kept until you inform us that you are no longer interested in receiving our communications for the above mentioned purposes.
Dissemination - Transfer availability and communication of data
Personal data shall not be disseminated or transferred to countries outside the EU. Apart from communications made to comply with statutory requirements, such as legal obligations and those foreseen by community rules and regulations, your personal data will be processed by employees and collaborators of the undersigned Data Controller in relation to the specific duties assigned and may be disclosed in Italy to public authorities or private institutions, to companies or professionals, credit institutions, subsidiaries and associated companies, data-processing and consulting companies, credit collection and insurance companies, professionals and companies providing consultancy services (e.g.: legal, fiscal, training and accounting services, etc.), to subjects who require to access the user’s data for the purpose mentioned above. All of them shall be provided by the undersigned Data controller of the information which is strictly necessary to achieve the aims for which personal data are collected; this would be done in full respect of the data confidentiality and protection.
Rights of the person concerned
With regard to these data and at any time, by sending simple written notice to the Data Controller even by email, directly and/or through a delegated person, you will be able to:
- obtain access to personal data to know the origin of the data, the purposes of data processing, the logic applied to the processing through electronic media, data categories, recipients or categories of recipients of personal data to whom such data may be communicated, the conservation period of the data by the recipient, and their communication in an intelligible form;
- obtain the correction, or supplementing of the information, the deletion of data, or the restriction of their processing;
- object, on legitimate grounds, to the processing of your personal data ;
- obtain data portability, where relevant ;
- withdraw your consent at any time ;
- lodge a complaint with a supervisory authority.
The above mentioned rights shall be exercised in accordance with the procedures and provisions of the reference regulations.
PERSONAL DETAILS OF DATA CONTROLLER
Data controller of the processing is the company AMS Analitica with registered office in Italy - Pesaro, Ple Coralloni, 12 – email info@amsanalitica.com – Ph +39 0721 26243
information to SUPPLIERS on the processing of personal data in compliance with art. 13 of the EU 2016/679/ regulation personal data protection general regulation
Types of personal data
Dear Supplier, AMS Analitica Srl, as Data controller, wishes to inform you that in performance of the contract, personal data will be processed in compliance with the provisions of the Personal Data Protection General Regulation and with due respect for the obligations relating to correctness, lawfulness and confidentiality. In particular, corporate data will be processed (Company name, address, VAT number, Iban code) and the data of your directors, managers, employees and collaborators involved in the present business dealings, as name and surname, email, phone number, that you communicated us during pre-contract negotiations. Additionally, VAT and Tax number as well as any registration number of professionals will be processed.
Legal basis and purposes of the processing
The processing of personal data will be made for the following purposes:
- order formulations, quotation requests, contracts concerning the products and services requested;
- administrative, accounting and contractual management of the existing legal relationship and relevant legal obligations ;
- performance of the contract ;
- data filing aimed at the retention of accounting documents and at the protection of the contractual rights of the undersigned company, even in the event of a dispute.
For the aforementioned purposes, the processing is necessary for the performance of the existing contract or of pre-contractual measures taken on your request and aimed at, e.g., the negotiation of orders and quotations. The processing of your personal data for the above said purposes does not require express consent. Any refusal to supply data may prevent us from continuing the contractual relationship.
Procedures of processing applied logics and conservation period
The processing of personal data will be made through documents and paper files and by means of electronic and/or web tools in compliance with the provisions of the law guaranteeing the safety and secrecy of your data as well as the exactness, updating and relevancy of the data with respect for the purposes declared with the aim to avoid access and consequent processing of the data by unauthorized personnel.
Personal data shall be preserved by the undersigned Data controller throughout the duration of the relationship and for a period of ten years following termination of the aforementioned relationship, for legal or legislative obligations (such as conserving accounting documents, storing contract documents for any contentious procedure or contractual liabilities). On expiry of that period, data will be cancelled or made anonymous.
communication and sharing of data
Personal data shall not be disseminated or transferred to countries outside the EU. Apart from communications made to comply with statutory requirements, such as legal obligations and those foreseen by community rules and regulations, the personal data of the supplier may be disclosed in Italy to public authorities or private institutions, to companies or professionals providing IT consultancy services, consultancy services on organizational management, legal and accounting services, who require to access the user’s data for the purpose mentioned above. All of them shall be provided by the undersigned Data controller of the information which is strictly necessary to achieve the aims for which personal data were collected; this would be done in full respect of the data confidentiality and protection. Some of these categories of persons use the data for the same means as defined above in their capacity as independent Persons in Charge. The list of the subjects or the subject categories to whom the personal data can be communicated or that can get to know them as appointed representative is at your disposal at the premises of the data controller.
Availability of data
The subjects or the subject categories who can access your personal data, in the capacity of data processors or persons in charge of processing the said data, and within the sphere of their respective functions for the performance of their tasks and in accordance with the instructions received, are the employees of AMS Analitica specifically authorized to handle this data for the fulfillment of the aforementioned purposes.
Diritti dell'interessato
With regard to these data and at any time, by sending simple written notice to the Data Controller even by email, directly and/or through a delegated person, you will be able to:
- obtain access to personal data to know the origin of the data, the purposes of data processing, the logic applied to the processing through electronic media, data categories, recipients or categories of recipients of personal data to whom such data may be communicated, the conservation period of the data by the recipient, and their communication in an intelligible form;
- obtain the correction, or supplementing of the information, the deletion of data, or the restriction of their processing;
- object to the processing of your personal data ;
- obtain data portability, where relevant ;
- withdraw your consent at any time ;
- lodge a complaint with a supervisory authority.
The above mentioned rights shall be exercised in accordance with the procedures and provisions of the reference regulations.
PERSONAL DETAILS OF DATA CONTROLLER
Data controller of the processing is the company AMS Analitica with registered office in Italy - Pesaro, Ple Coralloni, 12 – email info@amsanalitica.com – Ph +39 0721 26243
